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Nutrition and Learning go Hand in Hand

About the Solution

We have found that making the letters and process look similar to current Public Office correspondence works best.

SMUSD VERIFICATION PROCEDURES

ONE WEEK PRIOR – CALL (POS) software TO MAKE SURE THE LATEST VERSION AND INSTRUCTIONS HAVE BEEN SENT FOR VERIFICATION ACCORDING TO STATE COMPLIANCE.

SEPTEMBER 30th

  1. County import to (POS system)
  2. Make sure all applications are scanned and validated.
  3. Update template letters in (POS system) and all supporting documents from CNIPS
  4.  Prep binders, labels, envelopes

 

OCTOBER 1ST

  1. Start verification process in (POS system)
  2. Mail out Notification to Household letter with supporting documents (See Attachment A).

OCTOBER 15th

  1. Mail out 2″d letter of request with supporting documents (See Attachment B).
  2. Send out email notification using Black Board (See Attachment B).

ONE WEEK PRIOR TO EXPIRATION DATE

  1. Mail out Final request letter to remaining non-verified household. (See Attachment C).

LAST OPERATING DAY OF OCTOBER

  1. Close Verification, and expire non-verified students at the end of the school day.
  2. Mail out Benefit change/Termination Letter to all non-verified households. (See Attachment D).

INCOMPLETE – Missing information on received documentation

  1. Mail out Missing Information Letter (See Attachment E).
  2. Follow up with a call to the household.

VERIFICATION FOR CAUSE APPLICATIONS:

For cause, applications are done as needed separately from the yearly verification process.

Submitted with the associated file(s):

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