At little time up front makes my verification process so easy. First, I create a spreadsheet with all of the applications that I need to verify. In this spreadsheet, I include:
- Initial determination
- New determination
- Number of kids
- Application number
- Parent last name
- Parent first name
- Childrens names
- Phone numbers
From this list, I am able to create the following:
- Verification Tracker for School Use
- Letter home to families
- Phone call
Phone call/Email: I send out an automatic phone call that I record and an email letting families know that the verification letter will be arriving in the mail soon with a short explanation as to why and how their name was randomly pulled. I also leave them my contact information.
I usually get about 60 percent of my families responding within the first 10 days. I think that the phone call and email explaining why and how they were chosen eliminates a lot of questions and anxiety that families get thinking that we are questioning them.
In 2015-2016 we were at 25% not responded.